1-Day Events

• Any participant who does not show up or does not cancel an event will forfeit all monies paid.
• Any participant who cancels an event, AND IS REPLACED, will receive a refund of monies paid minus any costs incurred by the cancellation.
• Any participant who does not pay for an event at the time of sign-up will be wait-listed. When payment is received, they will go on the event list, depending upon availability.
• At the Event Leader’s discretion, this policy may be modified with approval of a Co-Chair of the associated committee. Deviations will be displayed at the time of sign-up.
• Any refunds will be mailed within 14 days of final billing of the event.

All Overnight Events

• Any participant who does not show up or does not cancel an event will forfeit any monies paid.
• Any participant who cancels 14 days or less prior to trip departure, and a replacement is found, will incur a minimum cancellation fee of $25.
• Regardless of the date of cancellation, if a replacement is not found, the participant will be refunded any monies paid, less the $25 cancellation fee AND any expenses incurred resulting from that cancellation to include prize fund committed.
• At the Event Leader’s discretion (with approval of a Co-Chair of the associated Committee) this cancellation policy may be modified with written notice provided to participants at the time of event sign-up.
• Refunds will be mailed within 14 days of the final billing of the event.